Description
This two-day, interactive classroom session will provide participants with a detailed understanding of the steps, considerations and documentation needed to ensure that adequate planning is done for procurement and contracting processes. They will understand the importance of a thorough market assessment when preparing a procurement plan, as well how to select the most appropriate solicitation methodology and how to minimize risk when setting up the evaluation and selection process. The elements of a basic business case will be discussed, as well as cost benefit analysis considerations. Key legal issues such as intellectual property and conflict of interest will be explored, and the importance of maintaining good vendor relationships throughout the procurement and contract management cycle will be emphasized.
Topics
- Needs assessments, business case planning, and cost benefit analysis
- Drafting contract terms of reference and contract management plan
- Typical steps in obtaining approvals
- Risk identification (includes solicitation risk and contract risk), on-going risk management, treatment, mitigation strategies
- Defining contract scope for goods, services and construction, including drafting service level agreements (SLAs), inputs/outputs and outcomes
- Options and considerations when designing procurement strategy, including any prequalification processes
- Overview of intellectual property, agency law, personal liability, conflict of interest and other legal considerations
- Best practices in vendor relationship management, and incorporating into procurement and contract planning
- Corporate reporting procedures and requirements
Learning Objectives
- Describe the steps to obtain approvals to issue the solicitation
- Demonstrate how to conduct a needs assessment and cost benefit analysis
- Understand how to design a procurement strategy and process
- Define solicitation terms
- Understand how to draft the Contract B framework
- Identify best practices and legal obligations in the planning phase of procurement
- Identify document retention requirements and other requirements to comply with corporate policy
Expected Outcomes
Upon completion of this course, participants will have the necessary knowledge and tools for the planning phase of the procurement and contract management cycle. They will be able to prepare a thorough procurement plan and follow through to execute an effective procurement process.
Learning Methods
Pre-reading, pre- and post-course assessments, lecture and PowerPoint presentation, facilitated discussions, case study examples, group exercises and scenario-based learning.
Pre-requisite or Also Recommended Courses
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